Proofreading

A proofreader performs various steps to help an author achieve an error-free manuscript. Atwood LLC’s process is as follows:

Prepare the manuscript for editing. After the proofreader confirms that they have received every part of the manuscript (including the copyeditor’s style sheet), the first step is to create a working copy and store the original securely. Then, the proofreader uses a sequence of editing macros (like the ones a copyeditor uses) to make the manuscript easier.

Preliminary Read. The proofreader completes a quick read to note (1) any technical areas, (2) the general organization, and (3) sections needing extra attention and time (like footnotes or the bibliography). Additionally, the editor creates the style sheet.

First Read. The first thorough reading is for the proofreader to find and correct any remaining grammar or punctuation errors to ensure the manuscript follows the copyeditor’s style sheet. The editor then documents the significant changes in the style sheet for the author’s reference.

Second Read. During the second read, the proofreader can correct errors missed the first time, remove mistakes they unintentionally introduced, input the answers to global questions posed to the author (if any), and conduct a final spell check.

Style Sheet Completion. The editor completes the style sheet and writes a transmittal letter that explains 1) what the author is receiving, 2) how to use the style sheet, and 3) provides instructions for when to return the manuscript for final cleanup.

Final Cleanup. The editor reviews the manuscript, notes which suggestions the author has approved or rejected, and updates the document. Once complete, the editor returns a clean copy of the manuscript, the edited version, and all supplementary material to the author. The manuscript is then ready for proofreading.